When you receive a home exchange proposal (whether it’s a reciprocal exchange or someone asking to stay in your home), the typical steps to follow are usually as follows:
- You read through the message sent by the other member and review the details of their proposal (dates, etc.)
- You look over their profile and listing to get a better idea of who they are
And then what? Let’s say the proposal seems suitable. What should you do? Should you pre-approve the exchange immediately or first respond to the message?
Pre-Approval: The Final Step Before Confirmation
To pre-approve an exchange means:
“I agree with your proposal and the details you’ve shared. I commit to exchanging with you or hosting you under the proposed conditions.”
But… is that really the case at this point in the conversation?
Shouldn’t you first clarify a few things with your potential exchange partner? For example:
- How many people will be staying in your home?
- How old are the children?
- Are they comfortable caring for Gaston the cat?
- Do they have any allergies?
- Do they understand your expectations regarding cleaning at the end of their stay?
- What time will they arrive?
In short, there are many essential questions to discuss before finalizing — and therefore before pre-approving — the exchange.
Pre-Approving Too Quickly Can Seem Rushed
Pre-approving an exchange without having first discussed the details — or without even sending a short written reply — can be off-putting to the other party. After all, they don’t yet know you, your expectations, or what you’re offering. It’s not uncommon for members to decline a proposal that feels rushed or lacks any real communication.
In Conclusion: Communicate Before You Pre-Approve
To sum up, pre-approval should only come once all the details have been discussed, all your questions have been answered, and both sides agree on the terms of the exchange. Only then should you proceed with pre-approval, followed by the final confirmation from the other party.
As always in the (wonderful) world of home exchange, communication is key to a successful experience.